Under the direction of the of Clinic Director, the Grant Analyst/Administrative Assistant's (GA/AA) primary role is to ensure post-award activities for each grant and the related implementation processes, procedures, and reporting are accomplished professionally, efficiently, and in compliance with the contracts. Additionally, the GA/AA will be responsible for assisting the Clinic Director in day-to-day duties including but not limited to, administrative duties such as translating documents, appointment setting, email drafting, maintaining accurate data, managing multiple calendars, managing spreadsheets, and event coordination. This role serves as a central point for multiple internal departments and grant partnerships.
KNOWLEDGE AND SKILLS:
An individual in this position must possess grant and administrative knowledge, astute administrative and statistical data management utilizing automated systems, and knowledge of office procedures, computer software, and equipment; have strict attention to detail, record-keeping, protect confidential information; display sound judgment and independent follow-through; be proficient at multi-tasking, respond constructively to changing situations; command correct English verbal and written abilities, including spelling, grammar and punctuation; excellent interpersonal skills in-person and over the phone to create good working relationships with a diverse population; excellent customer service skills; exhibit a strong work ethic, professionalism and flexibility.
Essential Job Requirements:
- Review all post-awarded grant agreements to ensure proper processes are established internally.
- Ensure the integrity of the Clinic’s information within the database.
- Read and decipher data on source documents to be entered.
- Data management for effective reporting.
- Track grant deliverables regularly to ensure measurable outcomes and that they conform to department policies and procedures.
- Creation, generation, and upkeep of weekly, monthly, quarterly reports and spreadsheets, and at a reasonable rate of speed.
- Provide support and research of additional funding sources to expand or seek other funding projects.
- Preliminary drafting of information needed for grant requests.
- Preliminary gathering of data for grant requests.
- Coordinate with other departments such as accounting for all grant-related payment requests, bills, invoices, and statements.
- Handling paperwork for office purchases, mailings, memberships, subscriptions, and other necessary transactions.
- Excellent customer service skills (written and verbal) and desire to work with a diverse population of people.
- Professionally respond to incoming telephone calls, discern appropriate information, and direct inquires.
- Preparation of business correspondence employing correct grammar, punctuation, and spelling.
- Knowledge of routine office practices and procedures; clerical responsibilities including processing incoming/outgoing mail, file maintenance, etc.
- Ability to understand and follow oral and written instructions.
- Display a high level of discretion to protect confidential client information and in a professional manner.
- Supporting miscellaneous immigration related events including preparation of materials.
- Assisting staff members in completing grant deliverables.
- Ability to multi-task various tasks/projects.
- Ability to manage multiple calendars.
- Ability to build relationships with funders and other non-profit/similar organizations.
- Ability to properly transcribe notes from meetings.
- Ability to utilize Microsoft Office (Word, Excel, PowerPoint), Outlook, Internet at an advanced level.
Job Type: Full-time Pay: $27.00 - $35.75 per hour Expected hours: 35 per week Benefits: • 401(k) • Dental insurance • Employee assistance program • Flexible spending account • Health insurance • Health savings account • Life insurance • Paid time off • Retirement plan • Vision insurance Schedule: • Day shift • Monday to Friday.
The job is typically performed indoors with heat/air-conditioning. The applicant must be able to perform the essential functions of the position satisfactorily which include reading, typing/ keyboarding, lifting to 10 pounds, on average six plus hours at a workstation. Reasonable accommodation will be made to enable an individual with disabilities to perform the essential functions of their job.
San Joaquin College of Law provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender identity or expression, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws.
San Joaquin College of Law, located in Clovis, California. Information about the college is available on its website at www.sjcl.edu. Candidates should submit a cover letter, resume or CV, to: hr@sjcl.edu
Application materials will be accepted until the vacancy is filled.